The older ways of filing cases in hard documents are rapidly replaced by eFiling and eServices. Hence, majority of the judges prefer to read files on electronic devices. The case documents are usually read electronically by using any of the best PDF reader.
In order to make successful eFilings, a little preparation is required. This will also help to take full advantage of the eServices.
First of all the user should check that whether the office is equipped with right hardware and software that are required to prepare, send and receive the documents in a digital format successfully. Moreover, the user should also possess the skills that are needed for creating and sending the electronic documents.
This article covers the basic requirements that are needed in order to ensure successful eFiling and eServices.
1) A high-speed internet connection is required
In the case of eFiling, all documents should be uploaded on any of the eFiling service provider e.g., One Legal. This will help to transmit the documents to the court in a secure way. The user will also be required to download the documents of the opposing parties that have been eServed by them. All of this must be done in a short span of time, so for this a high-speed internet connection is required.
Hence, if the high speed connection is not available, it must be purchased as soon as possible to run the things smoothly without wasting time.
2) Web browser and email address
This point is very simple. As we know that, the big three web browsers are Google Chrome, Internet Explorer and Firefox. To have the best eFiling experience, any one of these browsers should be used.
The eFiling service providers such as One Legal have the ability to work with a majority of web browsers, but to ensure successful eFiling, the user must stay up to date and make sure that the latest security patches are installed on the device. For example, if you are still using the older version of Internet Explorer, then it is the time to install the most recent version.
An email address is also required for registration purposes. Moreover, it is also needed to get status updates, and send or receive electronic service notifications. Any email address can be used to get registered with service providers but it is preferred to use professional address ([email protected]).
3) A scanner
If the company wants to move to a paperless based system by eFiling then it should invest in good quality scanners having a high-throughput. Even, if the company is not going to eFile frequently, still the scanners will be required.
But if the user needs to create a PDF document from any other format, then it is not necessary to print and scan the document. This can be done without using scanner. For example, if you want to save Excel format file in PDF then instead of scanning the document, simply convert Excel to PDF by using any PDF converter.
Though, in many scenarios paper documents should be included in the electronic case file. It can be a copy of contract, a copy of a bounced check, or any other important document. So, in this case scanner is a necessity for saving the paper documents in PDF format.
4) A good and fast laser printer
In eFiling, the basic aim is to print minimum number of pages but in some cases it is required to print huge filings that have been received through eService.
So, for this a fast and reliable printer must be available. Hence, a basic laser printer is one of the best choices. There is no need to buy an expensive printer as it will be costly to buy, run and repair it.
5) Professional PDF software
Most of the people only use the free Acrobat Reader for reading the PDF documents. But in order to submit eFilings that have high chance of acceptance, the user should also have the ability of editing the PDF files before making final submissions.
To ensure successful eFilings, the best practice is to bookmark the sections and make the text searchable in image-based PDF files. Additionally, the user may also want to have the ability of inserting and organizing pages to the final document.
All of this can be done by using any professional PDF software. Nowadays, there are many professional PDF software programs available at very reasonable prices.
6) A fast, reliable and simple-to-use EFSP
If the electronic filing service provider (EFSP) is not efficient and up to the mark then all of the investment and effort will be wasted. Usually, in most jurisdictions there are many options available from where user can choose a specific EFSP. Some tips are provided below that will help you to choose the EFSP that is best for you and your organization.
- Search for high-quality, in-person customer support:
Choose the EFSP that has a telephone support and also has an experienced customer support staff available whenever required. So, in case of any query the person can get help from the staff to solve the issue.
- Search for comprehensive services:
Make sure that whether the specific EFSP offers only electronic services or it also provides comprehensive court filing and service of process solutions.
- Search for clear, simple billing:
There are many EFSPs that charge the credit card multiple times for every filing. This includes the filing fees of court, their fee, technology fees, convenience fees, and the list goes on. Choose the EFSP that completes all the payment processes on your behalf and send you a simple invoice that includes the total amount.
These are some of the basic necessities that are required in order to ensure a successful eFiling and eServices.
By implementing these tips, there is a high probability that eFiling will be accepted in the first attempt. If you have any other recommendations that can help to ensure a successful eFiling, then please let us know in the comment section below:
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